Privacy notice

This page is a draft. It is not legal advice. UK GDPR and the Data Protection Act 2018 apply. An ICO data-protection fee is payable if we store prospect emails as a controller.

1. Controller

Ellis Greensitt, sole trader trading as DecisionBrief, is the data controller. Email: hello@decisionbrief.co.uk. No telephone. Geographical address: 2 Chestnut Terrace, Riccall, North Yorkshire, YO19 6QT.

2. This website

The public pages are static HTML. The order page uses a mailto form until Stripe checkout is live. The site sets no cookies, runs no analytics pixel, and has no login. We do not use Google Analytics or a third-party stats script.

The web server keeps ordinary access logs (date and time, path, HTTP status, referring URL, browser type, and IP address) on the London host so we can count which pages are used and keep the server secure. Those logs rotate daily and are kept for about 14 days. They are not published. Your browser will also talk to Google Fonts if it loads the typefaces; you can block third-party fonts and the layout still works in Palatino and system sans-serif.

3. If you email us or buy a brief

We process:

• your name, work email, company name and any phone number you choose to send (we do not ask for a phone number);
• the council notice URL and any note you send;
• payment metadata when you pay a Stripe invoice (processed by Stripe; we do not store full card numbers);
• the PDF we send you, and a copy for our records.

Lawful bases: contract (to deliver the brief you ordered) and legitimate interests (keeping records of what we sold, defending a complaint, and — only for UK limited-company and LLP work addresses — occasional email about the product, with an opt-out on every mail). STOP is honoured immediately. We do not cold-email sole traders or consumers. See the B2B LIA in the legal folder.

4. What we do not do

• No sale of your data.
• No open-tracking pixels on our emails.
• No bought lists.
• Personal names of neighbours on public notices are redacted in briefs we publish or send.

5. Processors and sources

Email hosting / routing. A payment provider when checkout is live. Public sources we consult for a brief include the local planning authority’s public register and committee papers, under the Open Government Licence where it applies. Those sources have their own notices.

If a processor is outside the UK, we will use a UK-approved transfer tool (adequacy or IDTA/SCCs) or not use that processor.

6. How long

Order emails and briefs: kept for up to six years after the contract (limitation for simple contract claims in England and Wales). Outreach suppression / opt-out lists: kept until you ask us to delete the suppression, so we do not email you again. Unpublished drafts: deleted when no longer needed. Server logs: about 14 days.

7. Your rights

You may ask for access, correction, deletion, restriction, objection, or portability, and you may complain to the Information Commissioner’s Office. Email hello@decisionbrief.co.uk. We will not usually charge. Objection to direct marketing is absolute.

8. Children

The product is for people dealing with a UK planning decision. We do not knowingly take orders from children.